Rule Book

Looking for information on how to register an American Miniature horse? Curious how Hall of Fame points are tabulated? All the answers can be found in the American Shetland Pony Club Rulebook.

The 2008 ASPC Rulebook and additional supplements can be viewed here in PDF format. Paid members can request that a paper version of the rulebook be mailed to them by contacting the ASPC office.

----Click----> 2008 Rule Book & Supplements <----Click----

The ASPC Rulebook governs the following divisions of the American Shetland Pony Club:

American Shetland Pony Club (ASPC), American Miniature Horse Registry (AMHR), American Show Pony Registry (ASPR), National Show Pony Registry (NSPR)

 

 

 

 

 

Section I - Amended Articles of Incorporation

Article I – Name and Nature

The name of the Corporation shall be “The American Shetland Pony Club”. The Corporation shall be a non-profit corporation; there shall be no shares of stock nor shall there be any dividends; and the individual members shall not be liable for the debts of the Corporation.

Article II – Purpose

The object and purposes for which the Corporation is formed are any and all lawful purposes under the Illinois Not-For-Profit Corporation Act, as amended, including but not limited to the following: to improve and promote the breeding of Shetland Ponies, Miniature Horses and other equines; to fix a standard type for such animals; to better the condition of those engaged in the breeding of such animals and to assist in improving and marketing their stock; to promote classes and fix rules for the exhibition of such animals in agricultural fairs and horse shows; to furnish scientific and instructive information to all persons, and particularly to schools and school children on the origin, types, standards, breeding and raising of such animals (not including the operation of a post-secondary educational institution or vocational school) for the prevention of cruelty to the animals; to further the scientific aspects relative to the animals; to make rules for the registration and maintain trustworthy stud books for the registration of Shetland Ponies, Miniature Horses and other equines that will be accepted in America as a dependable and final authority on all questions of pedigrees and transfers of ownership with respect to the animals therein registered; to hold breed promotion sales; and to do all things incidental or necessary to accomplish the foregoing.

Article III  –  Powers

The Corporation shall have all the powers granted to non-profit corporations by the law, as found in Chapter 32 of the 1969 revised statutes of the State of Illinois, and such further powers as may be hereafter granted to such corporations by any amendments to such statutes, and particularly the power to buy, sell, own, mortgage and convey such personal and real property as may from time to time be necessary or advantageous to carry out the purposes set forth in Article II hereof.

Article IV  –  Life of Corporation

The life of this Corporation shall be perpetual unless it is sooner dissolved and its charter surrendered as a result of a three-fourths vote of the members voting at any annual meeting. In the event of dissolution, any assets belonging then to the Corporation shall be given to charitable organizations recognized as such by the state in which incorporated and recognized by the Federal Government, provided the statutes permit such distribution, or shall be distributed in such other manner as prescribed by the Statutes of the State of Illinois for the disposition of any assets of a corporation not for profit.

In the event the property is to be distributed to charitable organizations, the organizations shall be determined by a majority vote of the Board of Directors.

Article V  –  Membership

The members of the corporation shall consist of all its present members.

Any Additional members or changes in membership shall be prescribed by the Bylaws, with the exception that in the event of an intended expulsion by the Board of Directors of any member as prescribed in the Bylaws, the member may, by a written request mailed to the Secretary of the Corporation by registered mail, return receipt requested, within a period of Sixty (60) days from the date of such notice of intended expulsion, require the Board to bring the matter before the next annual meeting of the Club membership, at which time it will require a vote of three-fourths of the qualified members present and voting to effectuate an expulsion.

The vote on any expulsion shall be taken by secret ballot and shall be conclusive and all members shall be bound by this provision as a condition of being or becoming a member of the Club.

Article VI  –  Officers

The Officers of the Club shall consist of a President, Vice-President, Treasurer and Secretary who shall be elected by a majority vote of the Board of Directors at the first directors’ meeting succeeding the annual meeting of the membership. The President and Vice-President must be members of the Board of Directors. The Treasurer and Secretary shall not be named from the Board of Directors, and may, or may not be the same person. Such officers shall have the usual duties pertaining to such offices; provided, however, that they shall in all instances be subject to the direction of the Board of Directors acting as a whole at a duly convened meeting.

Article VII  –  Board of Directors

A Board of Directors shall have the direction and management of the affairs, funds, property, and business of the Corporation between annual meetings. The Directors shall manage the affairs between annual meetings or until their successors are appointed, whichever first occurs.

Such Board shall consist of not less than Nine (9) nor more than Seventeen (17) members as shall be determined from time to time and specified in the Bylaws.

The Board of Directors shall be elected in the manner and from the regional Areas as provided in the Bylaws now in effect or as hereinafter adopted.

Article VIII  –  Meetings

The annual and special meetings of the Club shall be held at such time and with such notice as is prescribed in the Bylaws.

Article IX  –  Bylaws

For the purpose of regulating and transacting the business of this Club, Bylaws shall be adopted by the Board of Directors, as the same may be necessary and advisable from time to time, as provided by these Articles and the law of the State of Illinois. Any such By-law may be amended or repealed by the Board of Directors, or a majority vote of those present and voting at any annual meeting. All Bylaws existing at the time of the adoption of these Articles shall remain in full force and effect until the same shall have been changed or amended by action of the Board of Directors or the membership.

Article X  –  Amendments

These Articles may be amended by the Association at an annual meeting of the members and a two-thirds (2/3) vote of same. Written notice must be given not later than thirty (30) days prior to the meeting when said changes are contemplated and said contemplated changes must be sent to the members with the said notice.

An appropriate form of ballot shall accompany the notice of the meeting, and the copy of the proposed amendment, if they are mailed, and shall be printed in conjunction with said notice and copy of amendment if printed in the magazine. Any member may vote by marking the same ”yes” or ”no”, signing his name, and mailing the same to the Secretary. Such votes by mail shall be referred to a committee of three at the meeting, which shall make its report and cast the votes accordingly.

Last Updated on Friday, 18 November 2011 11:23
 

Section II - Bylaws


Article I – Offices

Section 1.1 – Illinois Registered Office

The Corporation shall continuously maintain in the State of Illinois a registered office and registered agent whose office is identical with such registered office.

Article II – Members

Section 2.1 – Classes of Members

The Corporation shall have the following classes of members: (a) Regular Annual Members; (b) Second Membership in Household; (c) Youth Members; (d) Lifetime Members.

Section 2.2 – Qualification of Regular Annual Members

Any individual who has attained the age of eighteen years of age as of December 1 of the current competition year may become a Regular Annual member upon complying with the following:

  1. Making proper application for membership.
  2. Paying the current application fee, as established by the Board of Directors, which when the application is accepted, shall be applied to the annual dues for that calendar year.
  3. Abiding by the rules of the Corporation, a Regular Annual member shall be entitled to one vote.

Section 2.3 – Qualifications of Second Member in Household Members

Any individual who has attained the age of eighteen years of age as of December 1st of the current competition year and who is a family member residing with a Regular Annual Member may apply to become a Second Member in Household Member upon complying with the following:

(a) Making proper application for membership.

  1. Paying the current application fee, as established by the Board of Directors, which when the application is accepted, shall be applied to the annual dues for that year.
  2. Abiding by the rules of the Corporation, a Second Member in Household shall be entitled to one vote.

Section 2.4 – Qualifications of Youth Members

Any individual who has not attained eighteen as of December 1st of the current competition year may become a Youth member upon complying with the following:

Making proper application for membership.

  1. Paying the application fee, as established by the Board of Directors when the application is accepted, Youth Members pay a one-time application fee and are not required to pay annual dues. Such a member shall not be entitled to vote or hold office and the word “Youth” shall appear on any membership card evidencing Youth Membership.

Section 2.5 – Qualifications of Lifetime Members

Individual members who qualified as Life members prior to November 1, 1965, and who have held continuous membership at all times thereafter, will be recognized as Lifetime Members. Lifetime Members are entitled to one vote per membership. Lifetime memberships are non-transferable.

A Lifetime Member may convert his or her Lifetime Membership to a Regular Annual Membership by paying the annual fee that may be established by the Board of Directors. A Regular Annual Member may later convert his or her membership back to a Lifetime Membership by notifying the Corporation’s Headquarters that he or she no longer wishes to be recognized as a Regular Annual Member. Upon receipt of such notification, the member shall be relieved of further responsibility to pay any further annual fees until such time as the member desires to convert the membership back to a Regular Annual Membership.

Section 2.6 – Agents

Any member who desires to have an agent sign breeding certificates, transfers and other papers that may be necessary to conduct business between such member and the Corporation shall file the name and address of the agent with the Corporation. Such agent shall not be permitted to vote unless he or she is a member of the Corporation. All notices required by these Bylaws may be given such agent, unless the member notifies the Corporate Headquarters that notices should be sent to the member instead of the agent.

Section 2.7 – Notices

Unless otherwise specified in these Bylaws or the Articles of Incorporation, all notices to be given by the Corporation may be given in any magazine or regularly issued publication. The Corporation may additionally deliver any notices (1) personally or (2) by facsimile transmission with a hard copy to be sent via regular first class mail or (3) sent via regular first class mail. In the event notice is mailed to a foreign country, such notice shall be deemed to be delivered when actually received. Unless otherwise specified in these Bylaws or the Articles of Incorporation, all notices to be given to the Corporation shall be sent by (1) facsimile transmission with a hard copy to be sent via regular first class mail or (2) sent via regular first class mail. All notices shall be sent to the following addresses:

(b) For the Corporation – to the Corporate Headquarters.

  1. For a member – to the address on file with the Corporate Headquarters on the membership card

In the event a member desires to have notices sent to an address other than the address on the membership card, the member must notify the Corporate Headquarters in writing of such change.

Section 2.8 – Membership Cards

Membership shall be evidenced by the issuance of a card by the Director of Operations. Membership shall not be transferable. Fees paid, therefore, shall not be reimbursable and all memberships shall expire with the death of the member.

In the event of the death of a member, such person’s membership may be continued to his or her legal representative during the settlement of the deceased member’s estate for a period not exceeding two years from the date of issuance of Letters Testamentary or Letters of Office, provided that the legal representative shall not be entitled to voting powers. No such legal representative shall be recognized by the Corporation as such representative until he or she has filed with the Corporation a certified copy of the instrument evidencing his or her authority as such legal representative.

Section 2.9 – Membership Dues

All dues and fees shall be established and set from time to time by the Board of Directors. Membership runs from December 1st through November 30th of each year.

Section 2.10 – Voting Rights

Each qualifying member shall be entitled to one vote per membership card as described in sections 2.2, 2.3, and 2.5 on each matter submitted to a vote of the members, said voting rights to be exercised in person and not by mail or other means.

Section 2.11 – Termination of Membership

Any member of the Corporation may be expelled by a majority vote of the Board of Directors for: (1) dishonesty in the registration or transfer of Shetland Ponies, Miniature Horses, American Show Ponies, or other small equines registered by the Corporation; (2) failure to abide by the rules and regulations of the Corporation as established by the Board of Directors; (3) any other conduct derogatory to the best interests of the Corporation, provided that such member shall have any additional relief provided in the Articles of Incorporation referring to expulsion. In connection with any proposed expulsion of a member, the procedure shall be as follows:

(c) The passing of a motion by a majority of the Directors specifying the charges against the member involved.

  1. The mailing or delivery by the Director of Operations within ten days of a copy of such motion to the member involved.

The member, by giving written notice by personal service or by certified mail, return receipt requested, addressed to the Director of Operations within ten days of the date of mailing the notice by the notice by the Corporation, shall have the privilege of appearing before the Board of Directors for the purpose of making any explanation of, or defense to, such charges, and to have the matter reconsidered by the Board.

In the event the member involved requests an appearance before the Board, a meeting of the Board of Directors shall be held in a designated location within such time from the date the Corporation receives notice from the member as may be determined by the Board of Directors, but in any event on or before the expiration of six months. The member shall appear at said meeting and present whatever evidence the member wishes for the Board to consider in connection with the matter. The board shall advise the member of its decision immediately following the meeting, and the Director of Operations shall, within ten days thereafter, mail a copy of the decision to the member via certified mail, return receipt requested. For purposes of this Section, notice shall be deemed to have been delivered on the date personal service is made or as of the date the party to whom the notice is sent via certified mail accepts delivery of the notice.

Not withstanding the provisions of this Section, a member may receive disciplinary action, including but not limited to a suspension of membership privileges for a period of time pursuant to the rules and regulations of the Corporation.

Section 2.12 – Resignation

Any member may resign by filing a written resignation with the Director of Operations, but such resignation shall not relieve the member so resigning of the obligation to pay any dues, assessments or other charges theretofore accrued and unpaid.

Section 2.13 – Reinstatement

Upon written request signed by a former member and filed with the Director of Operations, the Board of Directors may by affirmative vote of two-thirds of the members of the Board reinstate such former member to membership upon such terms as the Board of Directors may deem appropriate.

Article III – Meetings of Members

Section 3.1 – Annual Meeting

The annual meeting of the Corporation (i.e., ASPC/AMHR National Convention) shall be held at a date between September 25th and December 15th each year, the exact date and place of said meeting to be designated by the Board of Directors. The annual meeting may be held in any of the several states and written notice thereof shall be given to the membership at least thirty days before the date of said meeting.

The hosting area is required to provide a sign-in sheet at the annual meeting. Members attending the annual meeting will be required to sign in and reference their membership number. Only those members who sign in will be allowed to vote on any matter that comes before the annual meeting. At the conclusion of the annual meeting, the hosting area shall deliver the sign-in sheet to the Director of Operations of the Corporation.

Section 3.2 – Special Meetings

Special meetings may be called by the President at the direction of the Board of Directors or upon written request of one hundred (100) members then entitled to vote. In the event of a special meeting called by the members, the Board of Directors shall set the date and time of the special meeting, with said meeting to be scheduled for a date that is within six months from the date the corporation receives the written request from the members. Notice of the special meeting shall be given not less than five (5) nor more than sixty (60) days prior to the meeting. The notice shall state concisely the purpose of said special meeting, and no other business shall be transacted at such meeting. Additionally, in the event of a special meeting called by the members, the members requesting the special meeting shall be responsible for all costs associated with the meeting, including but not limited to rental of meeting facilities and costs associated with reimbursing the Corporation for the costs associated with having employees, advisors of the Corporation and members of the Board of Directors attend said meeting.

Section 3.3 – Notice of Meetings

Written notice stating the place, date and hour of any meeting of the members may be given by the mailing of such notice by way of regular, first class mail, by bulk mail, or, if the Corporation shall publish a magazine or other regularly issued publication, printed notice therein shall be sufficient to give notice of any annual or special meeting.

Section 3.4 – Quorum

The holders of one hundred fifty (150) of the votes that may be cast at a meeting of the Members shall constitute a quorum.

Section 3.5 – Record Date

The Director of Operations shall provide a list of the Members eligible to vote on any issue submitted to the membership at any meeting of the Members, whether said meeting is an Area Meeting or a Meeting of the Members of the Corporation. In order to be eligible to vote on any issue submitted to the membership at any meeting a Member must have made his or her application for membership at least ninety (90) days prior to the Annual or Special Meeting.

Article IV – Area Organizations

An organization formed in any Area designated by the Corporation may be recognized as representing the specified Area in furthering the general purposes of the Corporation and the organization upon the following requirements:

(d) Submitting of the organization’s articles of incorporation and bylaws to the Corporation’s headquarters

  1. Abiding by the rules and regulations of the Corporation
  2. Informing the Corporation in a timely fashion of all of the organization’s activities and submitting of the names and addresses of all officers and directors of the organization.

Article V – Areas

Section 5.1. – Areas By State

The following Areas shall be designated by the Corporation for purposes of the election of Directors:

AREA 1 Pennsylvania; New York; Maryland; Virginia; Massachusetts; New Jersey; New Hampshire; West Virginia; Connecticut; Rhode Island; Vermont; Maine; Delaware; Washington D.C.; Quebec and the area south and east of Highway 17, starting at Spanish and ending at the Quebec River in Ontario, Canada.

AREA 2 Indiana; Ohio; Michigan; Central Ontario, Canada

AREA 3 Georgia; North Carolina; Kentucky; Tennessee; Florida; Mississippi; Alabama; South Carolina

AREA 4 Illinois; Wisconsin; Missouri

AREA 5 Texas; Oklahoma; Arkansas; Louisiana; New Mexico; Mexico; Guatemala

AREA 6 Iowa; Kansas; Minnesota; Nebraska; Colorado; North Dakota; South Dakota; Wyoming; balance of Ontario and Manitoba, Canada

AREA 7 California; Arizona; Nevada; Hawaii

AREA 8 Oregon; Washington; Utah; Idaho; Montana; Alaska; British Columbia, Alberta and Saskatchewan, Canada

Section 5.2 – Number of Directors

Each Area shall be entitled to elect two (2) Directors to serve on the Board of Directors of the Corporation.

Article VI – Directors

Section 6.1 – General Powers

The affairs of the Corporation shall be managed by its Board of Directors. The Board of Directors shall have final decision-making authority on all matters that come before the general membership at any annual or special meeting with the exception of any changes to the Articles of Incorporation.

Section 6.2 – Number and Term

The number of Directors shall be sixteen (16), and each Director shall be elected for a term of three years. Each newly elected Director shall assume office at the first scheduled Board of Directors meeting following his or her election. Each Area shall be represented by one Director occupying the “Shetland Seat” and one Director occupying the “Open Seat.” The terms “Shetland Seat” and “Open Seat” are defined in Section 6.3 below.

Section 6.3 – Qualifications for Director

In order to be eligible to serve as a Director of the Corporation, an individual member must satisfy all of the following requirements:

(e) The individual must have been an Adult member in good standing for the five (5) consecutive years immediately preceding the election in which the individual will run for Director.

  1. The individual must have attended at least two (2) of the annual meetings of the American Shetland Pony Club in the five (5) consecutive years immediately preceding the election in which the individual will run for Director.
  2. The individual must have been a resident of the Area in which he or she will run for at least ninety (90) days preceding the election. For purposes of this section, residency shall be determined by the address on the latest federal income tax return filed by the individual or by the address listed on the individual’s driver’s license.
  3. To be eligible to serve as a Director occupying the “Shetland Seat,” the majority of animals registered by the Corporation, and owned by the individual for the five (5) consecutive years immediately preceding the election in which the individual will run for Director, must be Shetlands. The number of animals and their ownership shall be verified by the registration on record at the home office of the Corporation by the Director of Operations. The term “majority” shall mean at least one more than one-half of the animals. For example, if an individual owns eight (8) animals registered by the Corporation, five (5) of the animals must be registered Shetlands.

In the event an Area has no individual who is eligible to serve as a Director occupying the “Shetland Seat,” the Area may elect an individual who is eligible to serve under the qualifications required for the “Open Seat.” In such event, the individual shall serve for a term of one (1) year.

  1. To be eligible to serve as a Director occupying the “Open Seat,” the individual must have owned Shetland Ponies, Miniature Horses or American Show Ponies for the five (5) consecutive years immediately preceding the election in which the individual will run for Director.
  2. Members desiring to run for Director shall file a notice of their intent to run for Director with the Director of Operations of the Corporation by April 1st of the election year prior to the Area Meetings contemplated in Section 6.4 for purposes of determining eligibility.
  3. Once the Director of Operations has confirmed a candidate’s eligibility to run, said Candidate shall submit a brief resume and a 2 x 3 bust photograph of the candidate to the Corporation’s home office to be used for inclusion in the notice of the election published in The Journal.

Section 6.4 – Selection

Each Area set forth in Article V above shall elect the number of Directors it is entitled to in the manner following:

(f) A meeting in each Area shall be held the first weekend in October before the Annual Meeting of the Corporation (ASPC/AMHR National Convention), in a readily accessible public place within a 150 mile radius of the designated geographical center of said Area for the purpose of electing Directors. The following are the designated geographical centers of the Areas:

Area 1 Scranton, PA

Area 2 Angola, IN

Area 3 Atlanta, GA

Area 4 Springfield, IL

Area 5 Fort Worth, TX

Area 6 Sioux Falls, SD

Area 7 Fresno, CA

Area 8 Boise, ID

  1. Notice of said meeting shall be given by printing the same in any regularly published magazine, or other regularly issued publication that the Corporation may maintain, at least ninety (90) days prior to said meeting or by mailing Notice of said meeting to all members of the Area.
  2. The Director whose term is not up for re-election shall serve as the election chairperson to conduct the election. In the event that responsibilities of a director relating to an election cannot be fulfilled, the responsibilities for such elections shall be assumed by the President who may appoint an individual who is not a resident of the Area to serve as election Chairperson. The Director of Operations shall provide an appropriate ballot form for the election to the election chairperson and will also provide a list of the members eligible to vote at the election.
  3. The Director of Operations shall cause absentee ballots to be prepared for each election on watermarked paper. Ballots shall include instructions for proper marking and return ballots shall be mailed to those members requesting in writing and postmarked by August 1st of the election year an absentee ballot for the Area election in question. Members requesting an absentee ballot must indicate in their request the Area for which they are requesting a ballot.
  4. Members shall insert marked ballots into the furnished return envelope and shall sign the envelope on the back in a designated location with the member’s name, address and ID number. Envelopes without a signature or an envelope that has a return address label rather than a signature cannot be certified for counting. Members must return ballots in the furnished envelope no later than September 15 of the election year, or in the case of a special election at least 15 days prior to the special election. Envelopes postmarked after the deadline date will not be counted.
  5. Ballot envelopes with the member’s signature and address will be checked against the current membership list of the Corporation office before the Director of Operations certifies these envelopes.
  6. Once the envelopes have been certified as eligible, they shall be sent to the Area Election Chairperson and will remain unopened until the counting of the ballots at the Area election meeting. Such counting shall be witnessed by the Area Chairperson and by a representative appointed by each candidate. The candidate with the majority votes shall be declared the winner.
  7. In the event of a tie in an Area election, the tie will be broken by lot. The Area must settle the election before adjourning the meeting.

(i) In the event that only one individual who is eligible to serve as a member of the Board of Directors files an intent to run for election as a national Area Director with the Director of Operations as provided in Section 6.3 (f), the Area in question shall not hold an election, and the individual shall be declared to be a Director of the Area in question as though an election has been held.

Section 6.5 – Election Contests

The results of an election for the office of Director may be challenged by (1) any candidate for office in the election or (2) by any person who voted in that election, provided that such challenge is supported by a verified petition signed by at least five persons who voted in the election. In the event ten (10) or fewer votes are cast in an election, there shall be no requirement to submit a petition supported by five signatures.

Any person, including a candidate, who challenges the results of an election under this Section shall file a petition with the Corporation’s Director of Operations within five days of said election. The petition shall include (1) the name and address of each candidate; (2) a statement that petitioner was a candidate in said election or voted in said election; (3) a statement that petitioner believes (a) a mistake or fraud has been committed in the casting, counting or return of votes for the office involved or (b) that there was some other irregularity in the conduct of the election or both; (4) a statement declaring that as a consequence of the mistake, fraud or irregularity alleged, the result of the election was incorrect.

Upon receipt of said petition, the President shall, in accordance with Article VIII of these Bylaws, appoint a committee to investigate the allegations of the petition. Said investigation shall be completed within 30 days and a recommendation submitted to the Board of Directors as to the proposed action to be taken on the petition.

Upon recommendation of the Committee, the Board may vote to re-conduct the election by way of a special election pursuant to Article VI, Section 6.13. Only those members who were eligible to vote in the election, which is contested, shall be eligible to vote in any special election held pursuant to this Section. The results of said special election shall be considered to be binding.

During the pendency of any election contest pursuant to this Section, the Directors serving for the Area in which the election is contested shall continue to serve as Directors.

Section 6.6 – Regular Meetings

Regular meetings of the Board of Directors shall be held immediately preceding and immediately following the Annual Membership meeting at the same location. Additionally, the Board of Directors will meet between February 1st and April 1st of each year at a location and date to be determined by the Board of Directors.

Section 6.7 – Special Meetings

Special meetings of the Board of Directors may be called at the discretion of the Board or the President and shall be held at such place as may be designated in the notice of such meeting.

Section 6.8 – Notice

Notice of any special meeting of the Board of Directors shall be given at least twenty-one (21) days prior to said meeting. Notice shall be delivered to the Directors (1) personally or (2) by facsimile transmission with a hard copy to be sent via regular first class mail or (3) sent via regular first class mail addressed to each Director at his or her address as shown by the records of the Corporation. In the event notice is mailed to or from a foreign country, such notice shall be deemed to be delivered when actually received.

Section 6.9 – Quorum

A majority of the members of the Board of Directors shall constitute a quorum for the transaction of business, provided that if less than a majority of the Directors are present at such meeting, a majority of the Directors present may adjourn the meeting to another time without further notice.

Section 6.10 – Manner of Acting

The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors unless the act of a greater number is required by statute, the Bylaws, or the Articles of Incorporation.

Section 6.11 – Action without Meeting

Any action required to be taken at a meeting of the Directors of the Corporation, or any other action which may be taken at a meeting of Directors, may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all the Directors entitled to vote with respect to the subject matter thereof.

Section 6.12 – Conference Calls

At certain times when it is not practical to call a special meeting of the Board of Directors, the President may call for a conference telephone call to discuss and pass or reject only one or two special items of business. Notice of these meetings shall be given as soon as practicable.

Section 6.13 – Vacancies

Any vacancy occurring in the Board of Directors shall be filled by special election in the Area wherein the vacancy occurs. The Director elected to fill said vacancy shall serve the entire unexpired portion of said term. Election procedures and requirements shall be identical to those appearing in Article VI, Section 6.4 of these Bylaws, with the exception that depending on when the vacancy occurs, the Special Election shall be held the first weekend of October of either the current or succeeding year. (i.e. if the vacancy occurs on or before July 1, the Special Election will be held that same year. However, if the vacancy occurs after July 1st, the Special Election will be held in the next year.) In order to be eligible to vote in a special election, a resident of the Area must have been a member of the Corporation for at least ninety (90) days prior to the Annual Meeting of the Corporation for the year in which the election is held.

Section 6.14 – Compensation

Directors shall not receive any stated salaries for their services, but by resolution of the Board of Directors expenses of attendance, if any, may be paid by the corporation for each regular or special meeting of the Board.

Section 6.15 – Conflict Of Interest

No member of the Board of Directors may serve in any official capacity in a competing breed organization. Additionally, no member of the Board of Directors may serve the Corporation in any permanent capacity for which compensation is received.

Section 6.16 – Absenteeism of Directors

Any Director who finds it necessary to miss two consecutive regular meetings should notify the Corporation’s headquarters (stating a reasonable excuse) prior to the meeting. The Board shall be notified on the second absence at which time the Board may, by majority vote of those present, find that the Director has abandoned his or her position as Director. In such instance, said Director shall be notified in writing at once as to the Board action and shall be given ten (10) days to reply if he or she desires a hearing to reconsider the action of the Board. In the event the Director fails to reply to the notification or otherwise fails to contest the finding of the Board within thirty (30) days, notification of the need for a special election to fill the vacancy shall be sent to the election chair of the Area involved.

Section 6.17 – Abstention

Each person who at any time is a Director of this Corporation shall abstain from voting on any issue in which the Director has a personal interest, whether said interest be direct or indirect. For purposes of this Section, a Director is indirectly a party to a transaction if the other party to the transaction is an entity in which the Director has a material financial interest or of which the Director is an officer, director or general partner. The Director shall disclose his or her interest or relationship to any transaction prior to a vote being taken by the Board of Directors or the general membership. After full disclosure to the Board, the Board may approve or ratify the transaction by an affirmative vote of a majority of disinterested directors, even though the disinterested Directors are less than a quorum; or the general membership may approve or ratify the transaction after full disclosure without counting the vote of any member who is a Director.

The presence of the Director who is directly or indirectly a party to the transaction or a Director who is otherwise not disinterested, may be counted in determining whether a quorum is present but may not be counted when the Board or the general membership takes action on the transaction.

Article VII – Registration

The Director of Operations of the Corporation shall at all times maintain a list of rules and regulations of the Corporation governing the requirements and eligibility for registering and/or transferring Shetland Ponies, Show Ponies and Miniature Horses. The Director of Operations of the Corporation shall publish (from time to time) in the official publication any such rules, regulations and changes thereto and shall supply a copy of same upon request.

Article VIII – Committees

Section 8.1 – Creation of Committees

At the commencement of each fiscal year, the President shall appoint the following standing committees to serve during the year.

(1) Executive Committee:

The Executive Committee shall consist of the President, 1st Vice President, 2nd Vice President, immediate Past President, if he or she is a current member of the Board, plus one member of the Board of Directors. The President shall appoint an alternate member as well, to serve in the event of the absence of any member of the committee. Any appointed members of the Executive Committee shall not be from the same Area as the President. In the event the immediate Past President is no longer a member of the Board, then the immediate Past President will serve on the Executive Committee in an ex officio capacity and the President shall appoint an additional member of the Board to serve on the Executive Committee.

(2) Alumni Association Committee

(3) AMHR Committee

(4) AMHR Futurity, Super G Futurity and Weanling Sweepstakes Committee (National)

(5) AMHR Stallion Auction Committee

(6) Amateur Committee

(7) ASPC Futurity (National and Area)

(8) ASPR Committee

(9) Breed Promotion Committee

(10) Classic Committee

(11) Classic Weanling Sweepstakes (National)

(12) Creativity Awards Committee

(13) Finance Committee

(14) Hearing Committee

(15) Judges Committee

(16) Modern Committee

(17) Modern Weanling Sweepstakes Committee (National)

(18) NSPR Committee

(19) National Area Show Committee

(20) People Hall of Fame Committee

(21) Rulebook Committee

(22) Stewards Committee

(23) The Journal Committee

(24) Trainers Committee

(25) USA Equestrian Committee

(26) Youth Committee

(27) Youth Royalty Committee

The President may, from time to time, appoint such other committees as may be deemed advisable by the Board.

All or a portion of the personnel of these committees may be selected from the membership and not be confined to members of the Board of Directors; however, insofar as is practical, the Chairman of any committee should be a member of the Board of Directors.

Section 8.2 – Authority of Committees

Committees may not act on behalf of the Corporation or bind it to any actions but may make recommendations to the Board of Directors or to the officers of the Corporation.

Article IX – Officers

Section 9.1 – Enumeration

The officers of the Corporation shall be a President, one or more Vice Presidents as determined from time to time by the Board of Directors, a Director of Operations and a Director of Finance. The Board of Directors may also elect such other officers as it shall deem appropriate. Officers whose authority and duties are not prescribed in these Bylaws shall have the authority and perform the duties as prescribed, from time to time, by the Board of Directors. The Director of Operations and Director of Finance shall not be named from the Board of Directors and may or may not be the same person.

Section 9.2 – Election and Term of Office

The officers of the Corporation shall be elected at the annual meeting of the Board of Directors and shall hold office until their successors are elected and qualified or until their death, resignation or removal. Vacancies may be filled or new offices created and filled at any meeting of the Board of Directors. Election of an officer shall not of itself create contract rights. Any officer elected by the Board of Directors may be removed by the Board whenever in its judgment the best interests of the Corporation would be served thereby. Such removal shall be without prejudice to the contract rights, if any, of the person so removed.

Section 9.3 – President

The President shall be the principal executive officer of the Corporation. Subject to the direction and control of the Board of Directors, the President shall have overall supervision, direction and control of the business and affairs of the Corporation and shall perform all duties incidental to the office of President and such other duties as may be assigned to him or her by the Board of Directors. Except in those instances in which the authority to execute is expressly delegated to another officer or agent of the Corporation or a different mode of execution is expressly delegated to another officer or agent of the Corporation or a different mode of execution is expressly prescribed by the Board of Directors, the President may execute for the Corporation any contracts, deeds, mortgages, bonds or other instruments which the Board of Directors has authorized to be executed, and he or she may accomplish such execution either under or without the seal of the corporation and either individually or with the Director of Operations, or any other officer thereunto authorized by the Board of Directors, according to the requirements of the form of the instrument. The President may vote all securities which the Corporation is entitled to vote, except as and to the extent such authority shall be vested in a different officer or agent of the corporation by the Board of Directors.

Section 9.4 – Vice President

The Vice President shall perform such duties and have such other powers as shall be assigned to him or her by the President or Board of Directors. Further, in the absence of the President or in the event of his or her inability or refusal to act, the Vice President shall perform the duties of the President and, when so acting, shall have all the powers of and be subject to all the restrictions upon the President.

Section 9.5 – Director of Operations

The Director of Operations (sometimes referred to as “Secretary”), shall keep a record of all proceedings of the Board of Directors in a book to be kept for that purpose; see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law; be custodian of the Corporate records and of the Seal of the Corporation; and perform all duties incidental to the office of Director of Operations and such other duties as from time to time may be assigned by the President of the Board of Directors, consistent with the Articles of Incorporation, Bylaws, Rules, and written policies of the Corporation. The Director of Operations shall be supervised by the Board of Directors through the President, and shall be hired or terminated upon majority vote of the Board of Directors. The Director of Operations shall also have the day-to-day management of the Corporation in all normal operations unless otherwise specified herein or unless otherwise designated by the Board of Directors. Among the duties of the Director of Operations shall be the supervising of the Stud Book, the general management of the Registry Office, maintaining personnel, including the hiring and firing of office staff (with the exception of those employees supervised by the Director of Finance and the Director of Marketing), carrying out Corporate policy, and all other duties incidental to the management of the Registry Office. The Director of Operations shall be authorized to approve any registrations, transfers, color and marking corrections, etc., that, in his or her opinion, conform to the requirements as established by the Board of Directors. The Director of Operations shall be an ex officio member of the Board of Directors and of all committees and shall report all committee recommendations (with the exception of the Finance Committee, Journal Committee, and Breed Promotion Committee) to the Board of Directors. The Director of Operations shall work with the Director of Finance and the Director of Marketing to prepare the budget discussed in Section 9.6 below.

Section 9.6 – Director of Finance

The Director of Finance (sometimes referred to as “Treasurer”) shall have charge of and be responsible for the maintenance of adequate books of account for the Corporation, have charge and custody of all funds and securities of the Corporation and be responsible for the receipt and disbursement thereof; and perform all duties incident to the Office of Director of Finance and such other duties as may be assigned to him or her by the President or the Board of Directors. The Director of Finance shall be supervised by the Board of Directors. With the approval of the Board of Directors, the Director of Finance may delegate specified duties to an Assistant Director of Finance or other person for the effective conduct of the affairs of the Corporation. The Director of Finance shall serve as an ex officio member of the Board of Directors, and of all committees, and shall report all Finance Committee recommendations to the Board of Directors. The Director of Finance shall work with the Director of Operations and the Director of Marketing to prepare and submit to the Board of Directors, on a yearly basis, a detailed budget of the proposed and anticipated revenues and expenditures of the Corporation for its approval. The Director of Finance shall be responsible for the hiring and firing of the Assistant Director of Finance.

Section 9.7 – Director of Marketing

The Director of Marketing shall be supervised by the Board of Directors through the President. The Director of Marketing shall be responsible for all aspects of the Corporation’s marketing and advertising, including but not limited to marketing and advertising of all programs, products, and services offered by the Corporation. The Director of Marketing shall serve as an ex officio member of the Board of Directors and all committees, and shall report all recommendations of The Journal Committee and Breed Promotion Committee to the Board of Directors. The Director of Marketing shall work with the Director of Finance and the Director of Operations to prepare the budget discussed in Section 9.6.

Article X – General Provisions

Section 10.1 – Contracts

The Board of Directors may authorize any office or officers, agent or agents of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on the behalf of the Corporation and such authority may be general or confined to specific instances.

Section 10.2 – Checks, Drafts, Etc.

All funds of the Corporation shall be deposited, from time to time, to the credit of the Corporation in such banks, trust companies, or other depositories as the Board of Directors may select. All checks, drafts, or other orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the Corporation shall be signed by such officer or officers, agent or agents of the Corporation, and in such manner, as shall from time to time be determined by resolution of the Board of Directors. In the absence of such determination by the Board of Directors, such instruments shall be signed by the Director of Operations and countersigned by the Director of Finance.

Section 10.3 – Fiscal Year

The fiscal year of the Corporation shall be fixed by resolution of the Board of Directors.

Section 10.4 – Seal

On the Corporate Seal shall be inscribed the name of the Corporation and the words “Corporate Seal” and “Illinois.” The Corporation shall not be required to have a Corporate Seal in the absence of a resolution of the Board of Directors requiring a seal.

Section 10.5 – Waiver of Notice

Whenever any notice is required to be given under the law, the Articles of Incorporation or the Bylaws of the Corporation, a waiver thereof in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.

Section 10.6 – Indemnification

Each person who at anytime is, or shall have been a director, officer, employee or agent of this corporation, or is, or shall have been serving at the request of the Corporation as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, shall be indemnified by this corporation in accordance with and to the full extent permitted by the General Not For Profit Corporation Act of Illinois as in effect at the time of adoption of this by-law or as amended from time to time. The foregoing right of indemnification shall not be deemed exclusive of any other rights to which a person seeking indemnification may be entitled under any by-law, agreement, vote of disinterested members or disinterested directors or otherwise. If authorized by the Board of Directors, the Corporation may purchase and maintain insurance on behalf of any person to the full extent permitted by the General Not For Profit Corporation Act of Illinois as in effect at the time of the adoption of this by-law or as amended from time to time.

Section 10.7 – Sale of Assets

A proposed sale of any of the Registries owned and maintained by the Corporation shall require a three fourths (¾) vote of the members eligible to vote.

Section 10.8 – Amendments

These Bylaws may be amended from time to time by a majority vote of the Board of Directors at any meeting at which a quorum is present. All proposed amendments to the Bylaws must be submitted in writing to the Board of Directors at least ninety (90) days prior to the meeting at which the amendment will be considered.

Section 10.9 – Dissolution

Upon dissolution of the Corporation, whether voluntary or involuntary, the assets of the Corporation shall, after payment of all expenses and liabilities, be distributed to another non-profit corporation, in accordance with the Articles of Incorporation and as determined by the Board of Directors.

Section 10.10 – Annual Audit

The Board of Directors shall obtain an annual audit of the Corporation’s finances, said audit to be prepared by an independent certified public accountant consistent with generally accepted accounting principles.

Last Updated on Friday, 18 November 2011 13:35
 

Section III - ASPC, ASPR & AMHR General Rules

Part 1 – Definitions

Amateur

Regardless of one’s equestrian skills and /or accomplishments, a person is an amateur for all show conducted under ASPC/AMHR rules who after his/her 18th birthday has not engaged in any of the following activities, which would make him/her a professional.

  1. Accepts remuneration for riding, driving, showing in halter/in, training, schooling or conducting clinics or seminars.
  2. Accepts remuneration for giving instruction in equitation or horse training. (Persons acting as counselors at summer camps, who are not hired in the exclusive capacity of riding instructors, are excluded, and persons giving instruction and training to the handicapped.
  3. Accepts remuneration for employment in other capacity (i.e., secretary, bookkeeper, veterinarian, groom, farrier), and gives instruction, rides, drives, shows in halter/in hand, trains, or schools horses, other than horses actually owned or leased by him/her when his/her employer or a member of the family of said employer or corporation which a member of his/her family controls, owns, boards or trains said horses.
  4. Accepts remuneration for the use of his or her name, photograph or other form of personal association as a horseman in connection with any advertisement or article to be sold.
  5. Accepts prize money in equitation or showmanship classes.
  6. Rides, drives or shows in halter/in hand, in competitions, any horse for which he/she or a member of his/her family or a corporation which a member of his/her family controls, receives remuneration for boarding, training, riding, driving or showing in halter/in hand.
  7. Gives instruction to any person, or rides, drives, or shows in halter/in hand, in competitions, any horse, for which activity another person in his/her family or corporation which a member of his/her family controls will receive remuneration for the activity.
  8. A husband, wife, or significant other of a professional trainer who solicits, advertises whether it be in magazines, newspaper, handout, websites, on vehicles and/or trailers or any other means of communication to the public, who trains equine in/for any other equine association (this would include donkeys and zebras) may not hold an amateur card in the ASPC/AMHR/ASPR nor can they show as an amateur in any sanctioned ASPC/AMHR/ASPR show unless they have notified the ASPC/AMHR/ASPR Registry in writing the date of which the training facility has been closed, all advertisements of solicitation of training have been removed from publications, websites, handouts, and any other form of public communications and the professional trainer along with their husband or wife or significant other must wait a period of one (1) year from the date of which said letter is received and recorded by the ASPC/AMHR/ASPR Registry. A letter from the ASPC/AMHR/ASPR Registry to the trainer along with their husband or wife or significant other giving them the official date of which they can reapply for their amateur cards and waiting their one (1) year period and meeting all qualifications of an amateur.
  9. The following activities do not affect the amateur status of a person who is otherwise qualified:
    1. The writing of books or articles pertaining to horses.
    2. Accepting remuneration for officiating as a Steward, technical delegate, course designer, announcer, participating as a TV commentator, or accepting bona fide remuneration for services as a veterinarian, groom, farrier, tack shop operator, breeder, or for accepting bona fide remuneration for boarding services.
    3. Accepting reimbursement for expenses without profit.
    4. Accepting a token of appreciation, other than money, for riding, driving or showing in halter/in hand. (Note: Horse board, prize money, partial support, or objects of more than $300 are considered remuneration, not small tokens of appreciation.) (Also note: accepting any amount of money, whether more or less than $300 is considered remuneration).
    5. Having the occupation of veterinarian, groom, farrier, or owning a tack shop or breeding or boarding stable in itself does not affect the amateur status of a person who is otherwise qualified.
  10. No ASPC/AMHR/ASPR carded Judge, or a Judge holding a Judging card with any other equine association (includes donkeys and zebras) may hold an amateur card, nor can they show in amateur classes at any ASPC/AMHR/ASPR sanctioned shows.

Censure

Censure is the formal resolution by the Board of Directors of the corporation reprimanding a member for specified misconduct.

Exhibitor

An Exhibitor is the owner or lessee of a horse when entered in a class where only the merits of the horses are to be considered. In equitation or showmanship classes exhibitor refers to the rider or person in hand.

Family

For show purposes the term “Family” includes husband, wife, parent, step-parent, guardian, child, step-child, brother, half-brother, sister, half-sister, aunt, uncle, niece, nephew, grandmother, grandfather, grandchildren, step-grandchildren, and in-laws of the same relation as stated above.

Not in Good Standing

A member not in good standing, is any person who has been the subject of disciplinary proceedings under the Bylaws of the Corporation or these Rules, and who has either been expelled or suspended, or has failed to comply with any penalties imposed in connection with the disciplinary proceedings. In the event a penalty is imposed in connection with any disciplinary proceedings, once the member complies, he or she shall be reinstated as a member in good standing. For example, in the event a fine is levied against a member in connection with a rule violation, upon payment of the fine, the member shall be reinstated as a member in good standing. However, so long as the fine remains unpaid, the member shall be considered to be not in good standing.

Probation

Probation means that a person’s conduct and action with respect to all activities are subject to strict review during the period of probation. A person who violates any provision of the Articles of Incorporation, Bylaws or Rules of the Corporation while on probation is subject to more severe disciplinary action than might otherwise be the case.

Show Employees

This refers to the following persons: gate attendants, ring clerks, farriers, and other persons engaged directly by the competition.

Show Officials

This refers to the following persons: gate attendants, ring clerks, farriers, and other persons engaged directly by the competition.

Youth

A Youth is an individual who has not attained eighteen as of December 1st of the current competition year (example: for 2002, a youth must not have attained 18 years of age by December 1, 2001).

Part 2 – Individual Membership

Membership in the American Shetland Pony Club is a privilege and carries with it certain responsibilities. An individual seeking admission or renewal of membership privileges agrees to be bound by all of the provisions of the Articles of Incorporation, Bylaws and Rules of the American Shetland Pony Club as a condition of membership.

  1. Applications for individual membership, as defined in Article II of the Bylaws, shall be made to the Director of Operations on forms provided thereof and available from the ASPC/AMHR Director of Operations, Show Secretary, Show Steward, or the official website (www.shetlandminiature.com). Dues for the current year must accompany the application. Membership expires November 30th of each year. (See Section II, 2.9).
  2. All such applications shall be promptly recorded by the Director of Operations, who shall issue a membership card to each applicant. Questionable applications shall be submitted to the Executive Board.
  3. Rights and privileges of Individual Members not available to non-members include:
    1. Right to vote as senior members
    2. Eligibility to become a Recognized ASPC/AMHR Judge and or Steward
    3. Eligibility to do registry work
    4. Eligibility to compete in ASPC/AMHR Awards programs
    5. A Junior Membership does not give the youth eligibility to register a pony/horse unless an adult member in his/her family has a valid membership
  4. Non-members may participate in ASPC/AMHR recognized shows on the condition that the non-member shall comply with all rules governing such shows, including but not limited to the rules contained herein and all rules that are applicable to the particular show in question.

Part 3 – General Registration Rules

  1. Performance and breeding divisions: All Shetland ponies must be registered with the American Shetland Pony Club, American Show Ponies must be registered with the American Show Pony Registry and Miniature Horses must be registered with the American Miniature Horse Registry to show at all sanctioned shows.
  2. Registration must be evidenced by the original certificate, or a photo static copy of the same.  For show purposes, if there are no registration papers on sited, the animal will not be allowed to show.
  3. An animal measured out as a Shetland but desiring to compete in ASPR as a result of that measurement may apply for registration at a sanctioned show with an ASPC/AMHR licensed Steward and is eligible to compete once application is completed and fee paid to said official.
  4. In making an entry, the exhibitor must use the complete and exact name and registration number of the animal
  5. For show purposes all foals (Shetland and Miniature) of the current year that will be shown at a sanctioned show, scheduled to be held prior to July 1st of the current year, and do not possess registration papers or photo copies of same, must present the following criteria to show management before they will be allowed to show:
    1. A copy of the Application for Registration (Shetland or Miniature)
    2. A copy of the official work order
    3. A copy of the check/or form of payment method
    4. A USPS Mail return receipt marked “foal registration”

    On or after July 1st of the current year, all foals (Shetland or Miniature) of current year who are to be shown at a sanctioned show, must present show management with the Original registration of photo copy of same in order to show.  No papers on show day-no show!

     

  6. All Shetlands will be registered by December 31st of their yearling year starting January 1, 2007.  All two and three year old Shetlands may be registered with DNA testing of the individual as well as the sire and dam.

     

    1. As of January 1, 2006, ASPC/AMHR/ASPR will no longer accept Shetland stallion reports submitted two years late.  All amended stallion reports will be charged a $25.00 (twenty-five dollar) fee.
    2. No Shetland or Miniature Horse foal may be registered out of a sire or dam unless BOTH have reached their third birthday (birthday as of January 1) during the foaling year.
  7. All animals are a year older January 1st for show and breeding purposes only.
  8. All Rules are to be observed by everyone in any way connected with exhibiting, showing, handling and judging Shetland Ponies, American Show Ponies and Miniature Horses
  9. A Gelding Certificate must be completed and turned in with the registration application when registering an animal as a gelding.  Gelding status must be on the ASPC/AMHR registration paper for the animal to be shown in a gelding class.
  10. In order to register an ASPC registered pony with AMHR, the animal must have reached its actual 3d birthday (or older).  A copy of the ASPC Certificate of Registration along with an AMHR Height Verification ASCP/AMHR Steward and examined by an ASPC/AMHR Judge) must be submitted with the application for registration and appropriate fees.  (See Customer Work Order for fees).
  11. A name change for Shetlands or Miniatures will be accepted by the Registry only with written permission of the breeder, and provided there is no registered progeny or show record and proper fee is submitted.  (See Customer Work Order for fees).
  12. Extraordinary Rule Change

    An Extraordinary Rule Change is one that unless expedited would create or continue a severe hardship or a gross unfairness to the ASPC/AMHR, the members or their horses.  The rule change must contain a statement about how this rule would meet the above criteria.  If it does not meet the criteria, it would go into effect as a normal rule change.  The person requesting the Extraordinary Rule Change must be present or be able to be reached by phone to state why they feel this should be an Extraordinary Rule Change.

  13. Reproduction – Embryo Transfer
    1. Permits for the use of Embryo Transfer will and must be issued for a mare participating in an embryo transfer program as a donor mare prior to any transfer taking place.
    2. Donor mare permits are a one-time fee of $50.00 to the mare owner.  *DNA typing of the mare must accompany the application for a permit for embryo transfer.  When ownership of a mare changes a $10.00 permit transfer and recording fee is charged.
    3. All mares and foals must be *DNA typed prior to the application for registration being processed by the American Shetland Pony Club, Inc., American Miniature Horse Registry, or American Show Pony Registry.  Registration of the foal will only be made of the foal’s DNA type is in harmony with that of the listed sire and dam.  In addition, all standard registration procedures will be followed.  Artificial Insemination (A.I.).  Foal Addendum form or insemination report must accompany foal’s registration application.
    4. Donor mares are not limited to the number of foals that can be registered to said donor mare per year as long as all DNA type profiles are in harmony.
    5. Mares may be inseminated via transported fresh cooled semen, frozen semen or natural service.  All mares must be filed on the annual Stallion Service Reports with ASPC/AMHR/ASPR.
    6. Donor mare owners must be members of ASPC/AMHR/ASPR in order to participate in an embryo transfer program.
    7. Permits and the rules published by the ASPC/AMHR/ASPR must have a liability clause stating that all agreements, guarantees and representations are strictly between the stallion owner, the donor mare owner and the transfer facility.  The ASPC/AMHR/ASPR does not endorse nor guarantee the use or participation in any particular embryo transfer program.
    8. All other rules and regulations pertaining to registration are applicable to the use of an embryo transfer program.
    9. The American Shetland Pony Club, Inc. Board of Directors approved these rules on January 1, 2004 for foals born in 2004 and after.
  14. Artificial Insemination
    1. Permits for the use of A.I. will and must be issued for stallions participating in the program prior to any breeding via  A.I taking place.
    2. Stallion permits are a one time fee of $100.00 to the stallion owner.  *DNA typing of the stallion must accompany the application for a permit to use A.I.  When ownership of a stallion changes a $10.00 permit transfer and recording fee is charged.
    3. All mares and foals must be *DNA typed prior to the application for registration being processed by the American Shetland Pony Club, Inc., American Miniature Horse Registry, or American Show Pony Registry.  Registration of the foal will only be made if the foal’s DNA type is in harmony with that of the sire and dam.  In addition, all standard registration procedures will be followed.  The A.I Foal Addendum form or insemination report must accompany the foal’s registration application
    4. A Cooled/Frozen Semen Transportation, Collection, and Insemination report shall be filed with the registry within 10 days for each mare inseminated.  Reports are a multiple NCR form available at no charge from the registry office.
    5. Stallion owners must file the annual standard Stallion Service Report with the registry office and designate on the report which mares were bred via A.I.
    6. Stallion and mare owners must be a member of the ASPC/AMHR/ASPR in order to participate.
    7. Permits and the rules published by the registry must have a liability clause stating that all agreements, guarantees, and representations are strictly between the stallion owner and the mare owner.  The ASPC/AMHR/ASPR does not endorse nor guarantee the use or participation in any particular A.I program
    8. The approval of Artificial Insemination will allow the use of A.I. on premises or off the farm.
    9. If A.I. and natural service are used within 42 days of each other, the resulting foal will be considered an A.I. foal unless otherwise by DNA testing.
  15. Frozen Semen

    The use of frozen semen will be allowed under the following rules:

    1. All requirements for A.I. permits must be completed before an annual permit for frozen semen use can be issued at a one-time fee of $25.00.  When ownership of frozen semen changes, a $5.00 permit transfer fee is charged per ampule or straw.
    2. Owners of frozen semen must be members of ASPC/AMHR/ASPR prior to A.I. use.
    3. All other rules and regulations pertaining to A.I. are applicable to the use of frozen semen.
  16. *DNA Typing
    1. *DNA typing for ASPC/AMHR/ASPR registered individual’s animals can only be done through the American Shetland Pony Club, American Miniature Horse Registry, or American Show Pony Registry respectively.  A DNA kit can be obtained for $35.00, which includes the DNA typing fee by contacting ASPC/AMHR/ASPR, 81-B East Queenwood Rd., Morton, IL 61550. DNA typing will be done via the University of Kentucky Serology Department, School of Veterinary Medicine, Lexington, KY or any other official approved by the ASPC/AMHR/ASPR.
    2. These rules were approved by the American Shetland Pony Club Board of Directors on January 1, 2004 for foals born in 2005 and after.
  17. Cloning:

    Horses produced by any cloning process are not eligible for registration.  Cloning is defined as any method by which the genetic material of an unfertilized egg or an embryo is removed, replaced by genetic material from another organism or otherwise modified by any means in order to produce a live foal.

Part 4 – Amateur

  1. Official ASPC/AMHR amateur cards are required to participate in ASPC/AMHR/ASPR amateur classes.  Amateur cards must be applied for annually, and expire on November 30th of each year.  Amateur applicants must be 18 years old or older and a current senior member of ASPC/AMHR.  Application can be made through the ASPC/AMHR Office for a $5.00 fee.  Exhibitors are responsible to present their amateur card to show management.
  2. Individuals without amateur cards in hand on show day may apply for an amateur card through the show office or with the Show Steward for a $10.00 show-site fee.  All show-site applications and appropriate $10.00 fees must be received prior to amateur classes entered, in order for the individual to be allowed to show.  Show-site amateur applications will be valid for 15 days from the date fees are received by the Show Steward or show management.  All show-site applications and fees will be sent to the ASPC/AMHR Office via the Show Steward with their official Steward’s Report.  If an amateur card is lost or forgotten, a new amateur application and fee is required.  Note:  Amateur cards can not be applied for at the National Show or at Congress.
    1. No ASPC/AMHR/ASPR carded Judge, or a Judge holding a Judging card with any other equine association (includes donkeys and zebras) may hold an amateur card, nor can they show in amateur classes at any ASPC/AMHR/ASPR sanctioned shows.
    2. A horse shown by an Amateur in  AMHR classes must be owned or leased by the amateur or the family of that amateur.
    3. Classic/Foundation, Modern and American Show Pony divisions: Ponies shown in amateur classes must be exhibited by an amateur exhibitor.
    4. Amateur Incentive Classes: The person showing must be the owner of record on the registration papers.
    5. In order to be eligible for the Amateur Award of excellence, the horse or pony must be owned by the amateur and/or the amateur’s family.

Part 5 – Lessee

  1. A registered horse/pony may be shown under a lessee’s ownership provided an official lease is registered with the ASPC office.  The lessee becomes the bona fide user of the horse for the period of the lease.
  2. Effective January 1, 2000 all Miniature, Modern, American Show Pony Classic, and Foundation registration papers will show “lease” of horse/pony as recorded in the ASPC/AMHR office.
  3. Procedure for lease:
    1. The owner must submit the original registration certificate, completed lease form, lease fee, and beginning and ending dates of lease agreement.  (No open leases will be accepted).  A $15.00 fee is required for a lease transaction.
    2. Lease information will be printed on the original registration certificate in the transfer portion of the certificate.
    3. The Registration certificate will be returned to the submitting owner.  It is the submitting owner’s responsibility to convey this document (original or copy) to the lessee.
    4. At the conclusion of the lease duration, the animal will automatically revert back to the owner prior to the lease.  The owner must re-submit the certificate at the time for the home office to change the name back.

Part 6 – Show Management

  1. Show Managers, exclusive of exhibitions and State or County Fair managers, are required to be a current member of the ASPC/AMHR during any given calendar year in which they serve as a manager of a sanctioned ASPC/AMHR show.
  2. For the purpose of evaluating date applications, the office will consider competition management to be the party or parties financially responsible for the show.
  3. Horses owned by show management may be shown by someone else.  This may be a family member.

Part 7 – Competition Year

  1. To qualify for the AMHR National Show, the year begins the day following the closing day of the preceding AMHR National Show and ends with the opening day of the following AMHR National Show.
  2. For All-Star purposes, the year shall run from December 1st through November 30th, for all divisions of the ASPC/AMHR.

Part 8 – Violations

Membership in the American Shetland Pony club and participation in Club activities by non-members are privileges and carry with them certain responsibilities both in and out of the ring.  Conduct by a member or non-member in violation of the Articles of Incorporation, Bylaws or Rules of the Corporation will subject the offending individual(s) to disciplinary action for the offensive conduct.  In addition to the provisions contained elsewhere in these Rules, the following activities are considered violations of the Rules of the American Shetland Pony Club:

  1. The failure to pay, when due, any obligation owed to the Corporation.  This includes, but is not limited to registration fees, membership fees, advertising or other charges due The Journal, amounts due any sanctioned show, and the giving of a worthless check for entry fees, stall fees, office charges or other fees or charges, including bank charges for returned checks payable to the Corporation or to any sanctioned show.
  2. Providing false information to the Corporation for the purpose of registration or transfer of any animal registered with the Corporation or for any other purpose, including but not limited to sanctioning of show or other events.
  3. A finding by any court of law or administrative body such as a state or federal department of agriculture for cruelty or inhumane treatment of any animal, whether or not registered with the Corporation.
  4. Misappropriation of corporate funds by a member or non-member.
  5. Engaging in any of the following types of conduct, while participating in Club activities:
    1. Offensive language or gestures;
    2. Physically assaulting another individual affiliated with the Club;
    3. Unsportsmanlike conduct, whether in or out of the show ring at any show sanctioned by the Corporation;
    4. Failing to treat officers, directors, employees or representative of the Corporation with courtesy and respect.
    5. Cruelty or inhumane treatment of an animal, whether or not registered with the Corporation, in the show ring, stable area or show grounds will not be tolerated by the Corporation, and the offender may be barred from the show grounds for the duration of the show.  It is the duty of the Show Steward to investigate alleged acts of cruelty or inhumane treatment.  When practical, a veterinarian will inspect the animal(s) in question and submit a written report to the Steward.  In the event a veterinarian is not available, the Steward and a Judge will inspect the animal and submit a written report to the Corporation.  Only those instances of alleged abuse that are reported to the Corporation by a Steward in writing within five days of the competition of the Show will be referred to the Hearing Committee for consideration.
  6. Making defamatory or false statements about another member or the Corporation.
  7. Any other conduct deemed not in the best interest of the Corporation by the affirmative vote of a majority of the Board of Directors.

Part 9 – Disciplinary Procedure

Any member may be disciplined, censured, suspended for a period of time or fined when it shall have been established that such member has violated any provision of the Articles of Incorporation, Bylaws or Rules of the Corporation.  Any non-member participating in Club activities may be disciplined or denied any or all privileges of the Corporation when it shall have been established that such non-member has violated any provision of the Articles of Incorporation, Bylaws or Rules of the Corporation

  1. Except as otherwise provided in the rules related to Stewards and Judges, the Hearing Committee shall have sole authority to investigate alleged violations.  The Hearing Committee will act on complaints or reports that it receives when such complaints/reports are (i) in writing; and (ii) signed and dated by the individual(s) submitting said complaint/report.  Additionally, individuals submitting complaints /reports to the Hearing Committee must agree to fully participate in any investigation or hearing that may be conducted by the Hearing Committee in order for the complaint/report to be acted upon.
  2. If the Hearing Committee determines that there is sufficient cause to proceed with a hearing on the alleged violation, it shall so advise the Board of Directors.  The Board of Directors shall determine whether a hearing should be held.  In the event the Board determines that a hearing should be held, the Corporation shall give not less than five (5) business days’ notice of the time and place for said hearing, at which time and place the individual shall have the opportunity, in person or in writing or via some other means, to present evidence on his or her own behalf and to hear and receive evidence against him or her.  The Hearing Committee shall set the date, time and location of the hearing.
    1. At the hearing, the Hearing Committee may receive evidence via live testimony, via telephone, in writing or via some other means such as videotape.  Any person desiring to participate in the hearing via telephone should advise the Director of Operations of the Corporation at least forty-eight hours prior to the scheduled hearing.  The notice should contain the name, address and telephone number of each individual who will testify via telephone.  This provision is not intended to limit or preclude any other appropriate procedures for offering testimony or evidence at hearings.
    2. Continuances of any hearing shall be granted only at the sole discretion of the President of the Corporation.
    3. No member or non-member who is the subject of disciplinary procedures shall have the right to be represented by an attorney in connection with said disciplinary procedures.
    4. Upon completion of the investigation and hearing by the Hearing Committee, the Hearing Committee shall recommend their decision to the Board of Directors, which shall have final decision making authority for all disciplinary matters.
  3. During the period of any suspension of membership privileges of member or denial of participation in Club activities by a non-member, the following additional provisions shall apply:
    1. The individual shall not be eligible to participate in any Corporation event, including but not limited to meetings, shows or other Club activities.
    2. The individual shall not be eligible to hold approved Judges’ or Stewards’ credentials or any other Corporation accreditation.
    3. Animals which are registered in the name of said individual, or are leased or otherwise associated with said individual in any manner, are not eligible to participate in any Corporation event.
    4. Neither the individual nor their spouse, family members, partners or significant others shall register or lease any animal with the Corporation or transfer animals into or out of his or her name or that of a spouse, family member, partner or significant other.  Additionally, the Corporation will not accept the individual’s signature or that of their spouse, family members, partners or significant others on any breeder’s certificates or stallion breeding reports evidencing breeding taking place on or after the date of suspension.
    5. The individual shall not be eligible to serve as a Director or Officer of the Corporation during the time that said individual is subject to any disciplinary action, including suspension or probation.
    6. Neither  the individual nor their spouse, family members, partners or significant others may advertise in The Journal, nor may the individual’s name or the names of his or her spouse, family members, partners or significant others appear in any advertisements in The Journal during the period of suspension.  If publication or other factors make it impractical to stop advertising that is in violation of this Rule, then the advertising will be terminated as soon as is practicable.
    7. Written leases filed with the Corporation prior to the date of suspension covering animals owned by the individual shall be considered valid, and the signature of the lessee will be accepted during the term of such lease but for no renewal thereof.
    8. During the period of any suspension of privileges, failure to comply with these restrictions and any other conditions of said disciplinary action may constitute grounds for further disciplinary action.
  4. In connection with any disciplinary proceedings, the decision of the Board of Directors may be published in The Journal.
  5. An owner or lessee may be subject to disciplinary action if his/her animal and third party (i.e. trainer/exhibitor) is found guilty of repeat offense.

Part 10 – Responsibility/Liability

  1. The American Shetland Pony Club will not assume responsibility of settling civil disputes between members or non-members.
  2. The American Shetland Pony Club, its officers, directors, members of committees, employees, representatives and agents will attempt to obtain true and complete information in connection with registration of animals, transfer of registration certificates, hearings, and all other matters related to activities of Corporation.  Except for intentional wrongdoing,, neither the American Shetland Pony Club, nor its officers, directors, committee members, employees, representative or agents will be liable in any way, whether based in contract or in tort, for issuance of any pedigree certificate, for the transfer of any pedigree certificate, for the cancellation of any pedigree certificate, for the refusal to issue a pedigree certificate, for the issuance of any pedigree statements, for the refusal to transfer any pedigree certificate, for any disciplinary procedure brought against or penalties imposed on any member or non-member as described in these Rules or for any other activities engaged in, by or on behalf of the American Shetland Pony Club.
  3. Other than as set forth in Part 10, B., neither The American Shetland Pony club, nor any of its directors, officers, employees, committee members, representatives or agents shall be liable in any event for any action or failure to act in connection with the operation of the Registries maintained by the Corporation.
    1. Any Registry record found to be inaccurate may be expunged or altered as deemed appropriate by the Director of Operations or the Board of Directors.
    2. If any statement in any registration or transfer application should at any time be found to be inaccurate, the registration or transfer may be omitted from publication or published in altered form.  If any error in published information should be discovered after publication, the correction may be made and published in such form as the Director of Operations or Board of Directors may determine.
    3. No warranties, express or implied, arise from the issuance of any registry record by the Corporation.  All records issued by the Corporation shall be issued on an “as is” basis in reliance on information supplied by the member seeking issuance of the record.
  4. The Corporation will honor requests from members for copies of documents maintained by the Corporation only upon a showing of a proper purpose as required under the Illinois Not For Profit Corporation Act.  Accuracy of records furnished by the Corporation, either as hard copy, or on-line service, is warranted by the Corporation only to the extent of using its best efforts in the compilation thereof, and then solely for the benefit of the member requesting the record.  All costs associated with the production of documents shall be borne by the member making the document request.  Additionally, the Corporation reserves the right to refuse to produce any document that may me privileged from disclosure or which contain personal, financial or personnel data of individuals who have not consented to disclosure.  Non-members shall have no right to receive copies of documents maintained by the Corporation other than through judicial means.
  5. All registry records issued by the Corporation remain the property of the Corporation, and no member shall be entitled to claim any ownership interest in the record.
  6. The Corporation has adopted the following provision for the mutual benefit of members and with the intention of reducing the Corporation’s litigation expenses, which expenses would ultimately be borne by members or non-members participating in Corporation activities.  Every member, by joining the American Shetland Pony Club, or non-member participating in any activity of the Corporation, does hereby agree as follows:  
    1. If unsuccessful in an attempt to overturn or challenge the Corporation’s Articles of Incorporation, Bylaws, Rules or decisions of the Board of Directors, to reimburse the Corporation for its reasonable attorneys’ fees, court costs and all other expenses incurred in connection with such action, whether or not the matter is the subject of court proceedings.
    2. Any action related to the Corporation or any of its officers, directors, employees, members, representatives or agents shall be brought in a court located in either Tazewell or Peoria County, Illinois.

Part 11 – Cancellation of a Horse Show

  1. The ASPC/AMHR Show Manager may cancel a sanctioned show by providing the ASPC/AMHR with written notice of cancellation.  If notice is received at least 60 days prior to the first day of the show, 75% of the fees shall be refunded.  If less than a 60-day notice is given, no refund will be allowed, and all fees paid for the cancelled show shall be forfeited.  If the cancellation is due to severe weather or other acts of natural disaster, the fees paid will be refunded to the Show Manager, less a $20.00 office fee.  Any other dues, fees, fines, or indebtedness, owing to the ASPC/AMHR is not affected by this provision.
  2. An ASPC/AMHR Show Manager may be revoked by the Board of Directors if such show fails to abide by the Bylaws and rules of the ASPC/AMHR for holding and conducting horse shows or without reasonable cause, fails to hold its show(s) on the date(s) assigned to it.
  3. An Interruption of Show Procedure can cause the cancellation of shows.  In the event of a storm or other emergency rendering the condition of the show grounds unsafe for the holding of a horse show, the judgment to cancel shall be between the show committee and at least one National Director of the ASPC/AMHR and/or the National Office.  If cancelled, the show committee must notify the exhibitors by every mean available; i.e. radio, television, phone, in person, and the like.  The show should not be cancelled unless it is impossible for horses or ponies to perform safely.

Part 12 – Protests

  1. All protests shall be handled according to the following rules.
    1. Any protest must be made in writing to the Show Manager or the Show Steward not later than one hour after the completion of the show session in the show schedule where the problem occurred.  The protest shall be accompanied by a $100.00 deposit, which shall be returned to the protester in the event the protest is sustained.  If not sustained, the local show management shall forward the $100.00 to the ASPC/AMHR National Office.
    2. Protests shall be adjudicated by a protest committee made up of all ASPC/AMHR National Directors present, along with the Show Manager, Show Steward, and the Show Judge/s (provided none are parties in the protest).
    3. The protest committee shall promptly meet and adjudicate the issue, make an effective decision upon the parties in interest, and report its determination to all parties.  A show protest committee may disqualify a person and/or his or her entries for the duration of the show.
    4. The decision of the protest committee may be appealed to the ASPC/AMHR Board, with an additional $50.00 fee.  The decision of the ASPC/AMHR Board is final.
    5. Protests must be made by the owner, trainer, or agent of a horse who is in the same class where the protest occurred.
  2. Height Protest: If a horse’s height is protested, the protest must be in writing, accompanied by a $100.00 deposit.
    1. The horse in question must be brought to a place designated by the protest committee within one hour of notification.
    2. The horse must remain in full view of at least one show official or designated person, until protest is finally resolved.
    3. Horse may not be trimmed, medicated, ridden, exercised, or otherwise altered prior to final resolution of the protest.  Any such alteration will result in the disqualification of the animal for the remainder of the competition, with the forfeiture of all prizes and entry fees paid by the owner.
    4. The horse shall be measured by the Show Steward (unless the Steward was the person who measured the horse in question, and then the protest committee shall appoint an official) with the same measuring stick as used at the show.  The protest committee, the owner, trainer, or agent of the horse and the person filing the protest are to be present at the time of measuring.
    5. If there is no discrepancy from the first measurement to the measurement after protest, the original measurement stands as official and a $100.00 protest fee shall be sent to the ASPC/AMHR office with a report by the Show Steward.
    6. If there is a discrepancy in measurements, the owner, agent, or trainer, of the horse may have the horse measured again (without paying a protest fee).  The horse shall be repositioned and measured again.  This measurement is final.
    7. If a horse whose height is protested has left the show grounds, all expenses related to an official re-measurement must be paid by the person requesting the measurement.  Prior to measurement, a deposit of $200 is required by the ASPC/AMHR.  The ASPC/AMHR will select a location and time (as convenient as possible) for the official measurement.  The owner or trainer must deliver the animal to the location at his or her own expense.  The measurement must be performed by at least two persons appointed by the ASPC/AMHR including one registered Steward.  Any animal submitted for an official measurement must show no evidence of lameness.  The horse shall be measured in the same procedure described in the above rules of Height Protest.  The person protesting is to be notified of the place and time of the measurement and has the option to be there or have a representative present.  This measurement is final.

Part 13 – Drugs

  1. The use of stimulants, depressants, or any drug affecting the showing of a horse in halter or performance is strictly forbidden.  Exception: Therapeutic medication necessary for treatment of an illness or injury.  The show management and Show Steward shall report to the ASPC/AMHR Board any person known to have administered stimulants or depressants.  The ASPC/AMHR Board has the power to hold a hearing regarding such use and to issue such penalties as it deems necessary.
  2. All horses shown at ASPC/AMHR shows are subject to drug testing and failure to comply by a trainer, owner, or agent is to be considered an admittance of guilt.
  3. All therapeutic medication given to a horse showing must be reported to the show management with such information as drug type, dose given, time given, etc.  Many therapeutic medications will show up positive on a drug test and, if so, and it has not been reported, will be considered a forbidden substance.

Part 14 – Approval for ASPC/AMHR Shows

  1. Organizations or individuals wishing to stage or sponsor an ASPC/AMHR recognized show must obtain the approval of the ASPC/AMHR.  Approvals must be obtained each year, and do not carry over from year to year.  However, a show having been approved and held the previous year is considered an established show and has priority to identical days per calendar year until terminated.
  2. To obtain approval, the organization seeking approval shall submit to the ASPC/AMHR office, postmarked at least 60 days prior to the first date of the proposed show, the following:
    1. Show application form that must be filled out correctly and with all information completed in detail.  Forms are available from the ASPC/AMHR office
    2. Appropriate fees
    3. Complete proposed Prize List or Premium Book (see Part 14,K. for information required)
    4. Proof of insurance – sanctioned shows must carry General Liability Insurance with a minimum $1,000,000.00 aggregate limit.  Shows will not be sanctioned until such proof is on file in the ASPC/AMHR/ASPR Show Department.

    Organizations or individuals that fail to submit all of the above items will be subjected to a $25.00 fine.  For all show applications not submitted 60 days prior to the first date of the show, there will be a penalty of $5.00 per day that must be paid prior to the sanctioning of the show.

  3. The ASPC/AMHR office has sole authority to approve or disapprove any request submitted for a sanctioned show.
  4. Shows must be open to all registered horses and owners who are in good standing.  No show may limit the number of horses to be shown.  No show may limit the number of horses entered by an exhibitor or trainer or limit the number of stalls requested by an exhibitor or trainer.  Tack stalls may be limited.
  5. Entry fees must be specified and any class without an entry fee so stated. (Exception: Halter Championships where no entry fee can be charged.)  No change in entry fees will be permitted after approval has been granted.  Violation may cause disqualification of show.
  6. No exhibitor may be required to be a member of any organization in order to be eligible to show in approved ASPC/AMHR show. (Exception: In order for a horse to receive All-Star, Hall of Fame, Youth, and Amateur Awards of Excellence points, an owner must be a member of the ASPC/AMHR.)
  7. An exhibitor cannot be required to pay an entry fee in a halter class to be eligible to show in a performance class, and vice versa.
  8. To be approved, a show must be listed in the “Coming Events” of The Journal prior to the event.  The National Office has the right to waive this rule.
  9. Any show giving a worthless check to a Judge, Steward, show official, show premiums, etc., may be denied all privileges of the ASPC/AMHR and the show management may be liable to action by the ASPC/AMHR Board of Directors.
  10. For any person making payment with a non-negotiable check or money order, or who refuses to pay an entry fee, stall fee, etc., the management of the show shall report in writing to the ASPC/AMHR office the name and address of the offender.  The ASPC/AMHR office will notify the offender.  If such indebtedness is not settled within thirty (30) days, the offender will be ineligible to show at any ASPC/AMHR show until the indebtedness is settled.  The ASPC/AMHR will publish the offender’s name, address and suspension in the official ASPC/AMHR publication to notify other ASPC/AMHR shows of such action.
  11. A premium list must be uniform to all.  All prizes offered must be awarded, if won.  The premium list must state the location of the show, name of the show officials, the date, closing date of entries, starting time, measurement time, etc. (as designated in the show approval form).  In the event classes are added after the show premium list has been circulated, said classes will not be accepted for All-Star or Hall of Fame points.
  12. No show (from January 1st – June 1st) is required to have foal of current year classes.  Show management has the option to omit the weanling class during this time period.
  13. Show management has the option to combine yearling and foal of current year classes if two entries or less have been made in each class and exhibitors in those classes agree.
  14. ASPC Modern Shetlands are limited to a maximum of two (2) Judges over a weekend, or two (2) day period.  ASPC Modern Pleasure Shetlands are allowed a maximum of four (4) judges over a weekend or two (2) day period.  ASPC Classic Shetlands are limited to a maximum of four (4) judges over two consecutive days at the same show site.  No more than four judges are to be allowed to judge and be in the show ring at the same time on the same day.  AMHR shows are limited to a maximum of six (6) judges.  Four (4) to six (6) judge shows must occur over a two (2) day period, with at least one (1) non-show day occurring between subsequent shows at the same location.
  15. Only ASPC/AMHR Judges may officiate at ASPC/AMHR approved show, with the exception of USA Equestrian approved shows where a USA Equestrian Judge may officiate.
  16. No Judge may officiate at the National Shetland Congress if they have judged a sanctioned show within a 250 mile radius of the Congress site during the 45 days preceding said Congress.
  17. It is recommended that Show Managers and other show employees refrain from showing horses/ponies in shows in which they are officiating or employed.  However, circumstances sometimes require that an exhibitor act in one or more of these capacities.  Show management’s horses/ponies may be shown at a show in which they are officiating if the horse/pony is shown by someone else.  Nothing contained in these Rules shall be deemed to prohibit or discourage any member of the Board of Directors of the American Shetland Pony Club or any employee of the American Shetland Pony Club from participating as an exhibitor at the National Shetland Congress simply because they Club serves as Show Manager of that show.
  18. No sanctioned events or show will be held during ASPC/AMHR Convention dates.
  19. No sanctioned ASPC/ASPR shows will be held during the National Shetland Congress dates.  Exception: State and County Fairs.
  20. No sanctioned AMHR shows will be held during the AMHR National Show dates.  Exception: State and County Fairs.

Part 15 – Show Management Responsibilities

  1. Show management must have a current ASPC’AMHR rulebook available at the show, at all times.  All approved ASPC/AMHR rules are to be observed by everyone connected in any way with exhibiting, setting up, and managing of approved shows, stewarding, or judging of ASPCAMHR registered animals.
  2. Both the Show Manager and the show secretary should be in the show office a minimum of one hour before the show starting time.
  3. Show management is required to furnish all show officials with identification so they can be easily identified.  Show personnel should be knowledgeable of ASPC/AMHR rules and be efficient in their application.
  4. It is the duty of show management to make sure that all ponies/horses showing have been measured, or hold a current measurement card, and can show proof of registration with ASPC/AMHR before they release the animal’s back number.  No pony/horse is allowed to show without a show number.  Exception: For show purposes all foals (Shetland and Miniature) of the current year must be registered by July 1st of that year.  Prior to July 1st, foals can show with proof of application pending with the ASPC/AMHR office prior to the show.  For foals only, the following items are required for proof of application: copy of application of registration, copy of work order, copy of check (payment), and United States Postal Service Certified Mail Return receipt marked “foal registration”
  5. Gelding status must be on the ASPC/AMHR registration paper for the animal to be shown in a gelding class.
  6. Show management must announce the time and place for ASPC/AMHR official measuring.
  7. Show management is responsible for furnishing the Steward with a witness (preferably a member of the Horse Show Committee or the organization sponsoring the show) for the measuring of all ponies/horses requiring measurements.  Management will provide a table and chairs at the measuring area.
  8. Show management is responsible for furnishing a level concrete surface or paved surface for the Steward to measure all animals requiring measurement.  If the aforementioned is not available, it is the responsibility of the show management to furnish a 4’ x 8’ sheet of ½” or thicker plywood, placed directly on level ground, as an alternative measuring surface.  In no way should the plywood be placed on a frame or raised off the ground.
  9. Emergency numbers for veterinarian, blacksmith and emergency medical staff must be posted outside the show office for exhibitors.  Contact should be made in advance to arrange for them to be on call.
  10. All performance patterns and course designs must be posted outside the show office not less than (2) hours prior to the class.
  11. Show management shall designate a suitable, convenient area in which the Judge may rest between classes, so located as to be free from disturbance by exhibitors and/or spectators.
  12. Show management is responsible for keeping the area along the inside of the show ring rail clear and free of items such as a secretary/announcer table, ribbon table, award table, storage of obstacles or jump equipment, ect.
  13. Show management must be available to the exhibitors for a minimum of one hour after completion of the last class of the show session in the show schedule to receive and adjudicate any protest filed.
  14. Show management is required to include a Judge’s evaluation form in each exhibitor’s packet.
  15. Any Show Manager who violates or knowingly permits violations of the Rules of the Corporation at any event sanctioned by the Corporation is subject to disciplinary action.  No Show Manager may act in any official capacity such as Judge or Steward at any event sanctioned by the Corporation at which they are acting in the capacity of Show Manger.  Show managers are not agents of the corporation, and unless specifically granted authority, they shall have no authority to bind the Corporation.
  16. It shall be the sole responsibility of the Show Manager to address issues of misconduct or disorderly behavior on the part of exhibitors, including the use of alcoholic beverages or illegal substance.

Part 16 – Sanctioned Canadian ASPC/AMHR Shows

Carded Canadian Equestrian Federation (CEF) Judges and Stewards may receive a guest card to judge or steward any sanctioned ASPC/AMHR show held in Canada. To apply for an ASPC/AMHR guest card, a CEF Judge or Steward must pay a $25.00 application fee and complete an ASPC/AMHR Judge’s or Steward’s test. A guest card will entitle the applicant to judge or steward one (1) sanctioned ASPC/AMHR show.

Canadian Shows officiated by an approved guest Judge will be eligible for Canadian All-Star points only. No Hall of Fame points will be tabulated. Canadian Shows officiated by fully accredited ASPC/AMHR Judges, will be eligible for both National All-Star and Hall of Fame points tabulation. All sanctioned Canadian Shows will count as qualifying shows for the AMHR National Show.

Canadian All-Star Awards will be tabulated for the following categories:

AMHR Under Division

All-Star Under Division Stallion

All-Star Under Division Mare

All-Star Under Division

Gelding

All-Star Under Division Performance

AMHR Over Division

All-Star Over Division Stallion

All-Star Over Division Mare

All-Star Over Division Gelding

All-Star Over Division Performance

ASPR American Show Pony

All-Star ASPR Performance

ASPC Classic Shetland

All-Star Classic Stallion

All-Star Classic Mare

All-Star Classic Gelding

All-Star Classic Performance

ASPC Foundation Shetland

All-Star Foundation Stallion

All-Star Foundation Mare

All-Star Foundation Gelding

ASPC Modern Shetland

All-Star Modern Stallion

All-Star Modern Mare

All-Star Modern Gelding

All-Star Modern Performance

Part 17 – Physically & Mentally Challenged Classes

  1. Physically and Mentally Challenged (PMC) Classes are recommended to be included in all shows to encourage physically and mentally challenged individuals to expand their enjoyment of ponies and miniature horses by offering the opportunity to participate at pointed shows. At least one Halter, Showmanship and Driving Class must be included in the Regional and National Shows. It is recommended that shows not charge an entry fee for the Physically and Mentally Challenged classes.  PMC classes may be split for Youth and Adults.
    1. Safety first!  All modifications must be designed to maximize safety in the show ring.
    2. Eligibility:

      a.  In order to show in the Physically/Mentally Challenged (PMC) Division, exhibitors must have a doctor diagnosed/permanent disability. Exhibitors who are not disabled may not show in this division.  For participation in the PMC approved events, exhibitors must be diagnosed with and provide proof of one of the following conditions:

      Anthrogryposis Juvenile Rheumatoid Arthritis Asperger’s Syndrome Mental Retardation
      Autism
      Microencephaly Batten’s Disease Multiple Sclerosis
      Cerebrovascular Disease (stroke) Muscular Dystrophy Cerebella Ataxia Post Polio Syndrome
      Cerebral Palsy Prader Willie Syndrome Coffin Lowry Syndrome Rhett Syndrome
      Cystic Fibrosis Spina Bifida Down Syndrome Spinal Cord Injury
      Dwarfism Touretts Syndrome Fragile X Syndrome Traumatic Brain Injury
      Freidrick’s Ataxia Trisomy Abnormalities Guillan Barre Syndrome Visual Impairment
      Hearing Impairment


      Other diagnosis will be considered upon request.

      The following disorders are not eligible for PMC participation:

      ADHD
      Eating Disorders Anxiety Disorders Fibromyalgia
      Chronic Fatigue Syndrome Learning Disabilities Depression Psychological Diagnosis
      Dyslexia


      In the case of adult exhibitors, each participant assumes all risk of personal injury or property damage and releases and discharges the corporation and show management, their respective officers, directors, representatives, and employees from any and all liability, whenever or however arising, as to personal injury or property damage occurring as a result of participation in these events.

      If the exhibitor is a minor, the parent or guardian, by allowing participation, assumes all risk of personal injury or property damage occurring as the result of the participation and does hereby release and discharge the corporation and show management, their respective officers, directors, representatives, and employees, from any and all liability, whenever or however arising from such participation, except for the willful or wanton act or omission, if any, of those who are indemnified. Further, as parent or legal guardian, they agree to indemnify and hold harmless the corporation and show management from such liability to the minor.

      b.   A PMC exhibitors may cross enter into any other class as long as they meet the eligibility requirements for that class.

      c.   These rules only apply to the specific PMC classes offered at each show.

      d.   Direct any questions regarding eligibility to the Show Management.

    3. PMC exhibitors have the option of utilizing a variety of “aids”. Any “aid” must be provided by the individual exhibitor. An “aid” includes but is not limited to:

      a.   Another person who accompanies the exhibitor into the ring. These individuals will be referred to as “attendants”.

      1. Attendants should be at least 16 years old.
      2. Attendants should be appropriately attired.
      3. Attendants may touch the horse or exhibitor, as necessary, to ensure safety.
      4. Attendants may verbally assist the exhibitor (i.e.: “you are getting too close to the wall”, etc.). They may also clarify or repeat directions as necessary.
      5. Attendants may physically help an exhibitor in a mobility (electric wheelchair, scooter etc.) should soft or deep footing become a problem.
      6. A headset or two-way radio may be used by visually impaired or mentally challenged exhibitors.
      7. In addition to their attendant, hearing impaired exhibitors may bring their own translator into the ring.
    4. Exhibitors who choose not to use these modifications should not be penalized unless their decision results in an unsafe situation.
    5. An exhibitor using a mobility may lead from either side of the horse.
    6. Use of a modified halter or lead is not to be penalized as long as it is clean and safe.
    7. Exhibitors should be appropriately attired. Boots, gloves and hats are suggested for showmanship classes, but are not required.
    8. Ring conditions often change during the course of the show. Adjustments (such as the placement of the line up, etc.) should be made accordingly. If deep footing is a problem, the Show Manager should decide to use only the better portion of the ring.
    9. PMC exhibitors must provide their own specialized equipment, attendants, translators, etc.. While show management is not responsible for the exhibitor’s needs, show management is responsible for implementing the approved PMC modifications.
    10. Notification of the modifications is highly recommended! Modifications should be noted on the prize list. It is the Show Secretary’s responsibility to inform the Judges of PMC modifications prior to the start of the show.
    11. PMC exhibitors that are unable to fully meet class specifications due to limitations will not be disqualified from any PMC class.

     

  2. PMC Showmanship (Specific Recommendations)
    1. Boots, gloves, and hats are suggested but not required.
    2. Always use Pattern 1 even if another pattern is to be used in other showmanship classes at the same show.
    3. Modifications of Pattern 1 are acceptable, if necessary. For example an exhibitor using a mobility will have difficulty moving from one side of the horse to the other. An acceptable alternative could be for the exhibitor to move around to a position in front of the horse’s head so that the Judge is able to have an unobstructed view. The exhibitor would move back to his or her original position after the Judge passed by.
    4. An exhibitor who inadvertently touches the horse because of poor balance or inadequate motor coordination will not be penalized.
  3. Halter Class
    1. Since exhibitors using a mobility may have difficulty keeping their horse trotting on rough or deep footing, the Judge will take this into consideration when placing the class.
    2. Exhibitors should make every effort to “set up” their horse without assistance. Attendants may assist only if safety becomes an issue.
    3. Judges must ascertain the quality of conformation even if the exhibitor is unable to present his/her horse to its full advantage. Exhibitors will not be penalized for clumsy positioning or inability to “square up”.
  4. Halter Obstacle
    1. Six will be the maximum number of obstacles.
    2. The exhibitor will be allowed up to 90 seconds to complete each obstacle.
    3. Exhibitors will not be penalized for crossing their own path.
    4. Exhibitors will not be penalized for taking an obstacle on the wrong side. Since exhibitors may lead from either side, all obstacles should be designed to be taken from either side.
    5. All obstacles should be designed wide enough for a mobility/horse combination to successfully negotiate them.
    6. Obstacles should be brightly colored to assist the visually impaired participants.
    7. As with all obstacle courses, the exhibitor must attempt to have a clean round. When there is more than one clean round in a class, Judges should evaluate the willingness and the responsiveness of the horse as well as the way in which the handler and the horse interact.
  5. Pleasure Driving
    1. Classes may be split by the Show Manager to provide adequate space for all PMC participants.
    2. Headers should be allowed easy access in case they are needed quickly (i.e.: the center ring is preferable).
    3. Headers may hold the horse while at a stand.
    4. Head-sets or two-way radios are encouraged for the visually impaired.
    5. Wearing protective helmets is strongly recommended.
    6. The Judges may consider the suitability of the horse. They may penalize or excuse an unsafe entry based on the Standard ASPC/AMHR Rule Book.

Part 18 – Reproduction

The information in this section has not changed, but is now located in Section III General Rules – Part 3, General Registration Rules – L, M, N, O.

Part 19 – Retirement of Show Horses

When a small equine is publicly retired at an official sanctioned ASPC/AMHR/ASPR event, the horse/pony is retired from competition forever, even with a new owner. This does not include Get of Sire or Produce of Dam competition.

Part 20 – Suffix/Prefix and Duplicate Horse/Pony Names

The registered name of a horse/pony cannot be a duplication of any other registered name recorded on the records of the Registry. The name of the horse/pony may be distinguished by a prefix or suffix which is not an exact duplication of a prefix or suffix which has been previously reserved by written request and payment of the required fee of $200.00 to the Registry. The Board of Directors may adopt procedures and guidelines for the implementation of the prefix and suffix reservation process.

Part 21 – National Show Pony Registry

  1. The National Show Pony Registry will be open to any pony 14.2 hands and under that can be verified by DNA that one parent is registered in either ASPC or AMHR. A stallion report is not required to be filed in order to register a NSPR animal for these are performance only, not breeding animals. DNA forms are available from the National office or the website at www.shetlandminiature.com.
  2. Traditionally children progress from a lead line Shetland to a larger pony. In light of ASPC/AMHR’s strong commitment to youth, it goes without saying that the National Show Pony will encourage our youth to continue to be active in the organization through adulthood. This will also be an animal that can appeal to a group that is not presently interested in Shetlands or Miniature Horses.
  3. There are three divisions to begin with: Western, Hunter, and Carriage. ASPC will begin by adding some classes at the ASPC Congress in 2006. Great care will be taken with the classes and rules, in order that these animals will be able to go from a show approved by ASPC to another Western, Hunter, or Carriage show and not have to change rules, equipment, or training.

Part 22 – American Shetland Pony International Registry

The American Shetland Pony International Registry is available to animals who are registered as Shetland ponies with a Shetland breed registry other than the American Shetland Pony Club. Animals that have one parent registered with ASPC and one parent registered with another Shetland breed registry are also eligible to register in the ASPR. Any animal registered with the ASPR is NOT eligible to show in ASPC sanctioned shows.

Last Updated on Tuesday, 15 November 2011 15:25
 

Section IV - Judges

Coming Soon

Last Updated on Monday, 26 September 2011 17:26
 

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